Workflow option 1: A co-worker uses a form to submit assets to MAX+ (Part 1). The librarian then quality checks the assets, adds more metadata, and 'publishes' them in MAX (Part 2).

PART 1

Move all of the media assets you wish to upload to MAX+ to your desktop.
  • Make sure assets meet ‘a reasonable expectation of reuse’
  • Make sure assets meet Compassion’s dignity standards
  • Make sure assets meet Compassion’s quality standards
  • Rename files (if necessary)
  • Rotate photos (if necessary)
  • Gather all information about the assets (country; project numbers; child information; etc)
Open the MAX+ upload form. If you do not have one, contact the MAX+ Administrator.

Fill out the information at the top of the form. Then, one by one, attach your files to the form and fill out the Description line. Click here for more information about the Description metadata.

Scroll to the bottom of the screen and click SUBMIT.

Only click SUBMIT once. It may look like the form isn’t working, but it is!! You will see a pop up window when the submission processes complete. Do not close the form until you see this window.


You may now close all windows. Your files have been submitted to MAX+.

PART 2


Q/C OF ASSETS SUBMITTED THROUGH A FORM
Instructions for publishing assets that have been submitted through a form

This step can only be performed after a person has submitted assets via a MAX+ form.

Navigate through MAX+ to the main folder that holds media for your library. Locate the folder named "ASSETS TO QC – {your country name}". The files that were uploaded through the form will be in a folder inside this folder. These folders are only visible to you! No one else in your office has access to this folder.
  • Open each asset inside the folders and view them with the following criteria in mind:
  • Do the assets meet "a reasonable expectation of reuse"?
  • Do the assets meet Compassion’s dignity standards?
  • Do the assets meet Compassion’s quality standards?
  • Do the assets have some sort of descriptive file names?
  • Do the assets need to be rotated?
Complete every single metadata field that applies to your asset.


Click here for more information about what metadata to type in MAX+.

After you have completely filled in the metadata and clicked SAVE (in each section of MAX+), you must now move the assets to a different location. If the assets remain in the “ASSETS TO QC – {your country name}”, they will not be available to anyone!

To move assets:
  • Place a checkmark under the asset(s) you want to move.
  • In the right-side menu, click "Move"
  • In the window that pops up, navigate through the menu (using the left side of the window, not the right) to select the location you want to move the assets to.
  • Select the new location and click OK

The asset(s) have now been moved to their new location and you are finished in MAX+.